When computers first arrived on the scene in the typical business office, there was immediately talk of leaving paper behind. Paper would become irrelevant soon, everyone said—we’ll all leave it behind for good in a few short years.
And they were right, in a way. Those who foresaw the paperless revolution were ahead of their time. Sadly, they were far ahead of their time, because some businesses remain stubbornly tied to the bottleneck of paper-based processes even in 2017—decades after the advent of personal computers. Is your company one of the last hold-outs grasping at inefficient workflows just because paper is familiar? If so, maybe your business management needs to consider these benefits of going paperless.
1. Automate Tasks
The power of automation can make your company immensely more productive. Automated document life cycles can reduce the amount of time your staff spends shuffling paperwork around the office or waiting for a signature. Automation is the way of the future, and it’s the perfect way to get more out of your workday.
2. Ease Employee Burden
Employees are often already struggling under their workload, and reducing this stress will make your company better. Going paperless is a key solution in boosting morale and creating a better company culture.
3. Technology Integration
Paper doesn’t communicate or integrate with other systems in your office—but if you use digital documents and forms, you’ll be able to use programs that “talk” to each other. This means web forms that feed into document management systems, ERP systems that sync with your email server, and more.
4. Lower Costs
Paper is expensive to maintain, not just because it requires physical storage and a regularly stocked supply closet, but because it requires labor to sort and file. Paperless options stand to save you thousands over the course of a year.
5. Simplify Field Work
If you have employees in the field, they should, by all means, be using paperless solutions. Today’s technologies make it easy to accept payment in the field, send receipts over email, upload reports, and more. As we enter an age of dispersed workers where the central office isn’t the only place to do work anymore, it’s more important than ever to embrace digital solutions.
6. Reduce Errors
When your operations rely on manual data entry and error-prone paperwork, you’re more likely to experience inaccuracies. Paperless options all but eliminate the human error that can cause serious issues with data integrity, even just by providing the simplicity of typed text over handwritten.
7. Offer Self-Service
There are likely many processes in your office that rely on paper now but could be digitized. Helpdesk requests, applications, proof of delivery froms, and more can give you the convenience of self-service and eliminate piles of paperwork.
8. Reduce Your Environmental Impact
And finally, a benefit that’s right for you, your business, and the future of our planet—reducing your company’s environmental impact. Paper usage doesn’t just contribute to deforestation; it also requires a significant amount of fossil fuel to make. Reducing your dependence on paper is a move that’s good for the environment.
For more information about making a move to digital solutions, contact us today.